Privacy Statement for Farmoor Fly Fishing Club
At Farmoor Fly Fishing Club (FFFC), we are
committed to protecting the privacy and security of our members' personal
information as required by the UK Data Protection Legislation & the General
Data Protection Regulation (also known as Regulation (EU)2016/679 or “GDPR”).
This privacy statement outlines how we collect, use, and protect the information
you provide to us.
1.
Information We Collect
We may collect the following types of
information:
- Personal details such as name, address, phone number, and email
address.
- Payment information for membership fees and other transactions.
- Records of your interactions with the club, such as event
participation or volunteer activities.
- Photos or videos taken at club events, with consent where required.
2. How We
Use Your Information
The information we collect is used for
purposes including, but not limited to:
- Managing your membership and communicating with you about club
activities, events, and updates.
- Processing payments and maintaining financial records.
- Organizing and improving club events, facilities, and services.
- Complying with legal obligations and maintaining records for
insurance and regulatory purposes.
3.
Information Sharing
We do not sell, trade, or share your personal
information with third parties, except:
- When required by law or regulation.
- With trusted service providers who assist in club operations (e.g.,
payment processors), subject to strict confidentiality agreements.
4. Data
Security
We take reasonable measures to protect your
personal information from unauthorized access, loss, or misuse. This includes
secure storage of physical and digital records and limiting access to
authorized personnel only.
5.
Retention of Information
We retain personal information for as long as
necessary to fulfil the purposes for which it was collected, or as required by
law.
6. Your
Rights
As a member, you have the right to:
- Access the personal information we hold about you.
- Request corrections to inaccurate or incomplete information.
- Request the deletion of your data, subject to legal or contractual
obligations.
- Opt-out of receiving non-essential communications.
7. Photos
and Media
Photographs or videos taken during club
activities may be used for promotional purposes (e.g., on the club website or
newsletters). If you do not wish to appear in such materials, please notify us
in advance.
8. Updates
to This Statement
This privacy statement may be updated from
time to time to reflect changes in our practices or legal requirements. We will
notify members of significant updates through email or our website.
9. Contact
Us
If you have any questions or concerns about
this privacy statement or your personal data, please contact us:
Email: secretaryfarmoorffc@gmail.com
Phone: 07485 189225
Address: Farmoor Fly Fishing Club, Secretary, High Raise, Rolls Court,
Wantage OX12 9AE.
By becoming a member of FFFC, you consent to the collection and use of your personal information as outlined in this privacy statement.